• What materials may be placed on course reserves?
   

• What materials may not be placed on course reserves?
   

• What are eReserves?
   

• What are the requirements for complying with copyright laws governing materials placed on course reserves?
   

• What are the procedures for placing photocopies of articles and book chapters on eReserves?
   

• What are the procedures for placing books, CDs, DVDs, and videocassettes on course reserves?
   

• When will personal materials be returned?
   

• How long will it take for photocopies to be placed on eReserves?
   

• What are the procedures for removing eReserves from Blackboard?
   

• Whom should I call if I have a question about course reserves?

What materials may be placed on course reserves?

• Elon University Library books, CDs, DVDs, and videocassettes   
• Professors' personal books, CDs, DVDs, and videocassettes
• Photocopied articles and chapters from books
• Professors' tests, practice questions, etc.
• Student-authored papers with written permission from the student. You can print a copy of the copyright permission form here.

What materials may not be placed on course reserves?

• Books from other libraries
• Coursepacks currently in use on campus
• Consumable items such as workbooks and lab manuals

What are eReserves?

• eReserves (short for Electronic Reserves) provides web access to course-related readings and other materials selected by a professor. These documents are posted in a special eReserves area on the Blackboard system and are available only to Elon students enrolled in the course. Materials posted may include, but are not limited to, journal articles and book chapters.
   
• All materials that can reasonably be converted to an electronic format will be posted on eReserves. The only materials that will be available in the Library will be those than cannot be converted (e.g., CDs, DVDs and entire books). The only photocopies that will be available in the library will be those that could not be scanned due to poor photocopy quality.
   
• The eReserves area is located in the Blackboard Content System. Once an eReserves folder for a given course is created by Library staff, an eReserves item will be added to the navigation bar of the professor's Blackboard course site(s). This item on the course navigation bar will display a link to the eReserves folder for the course. Faculty and students who are enrolled in the course may also search the Content System for these materials.

What are the requirements for complying with copyright laws governing materials placed on course reserves?

• Copyright guidelines according to Fair Use must be met. (U.S. code on Fair Use) 

• Only a reasonable percentage of a work (e.g. a chapter from a book, a single article from a journal issue containing several articles, or excerpts from larger works) may be placed on course reserves.

• Ten percent of a work is generally accepted as within the guidelines of Fair Use.

• If the library owns the book or the issue of the periodical from which the chapter or article was copied, limited exceptions to the policy may be made.

• Photocopied materials may be placed on course reserves for one semester only. Written permission from the owner of the copyright must be obtained for subsequent use of the material.  A copy of this copyright permission form must be kept on file in the library. 

• It is safe to assume the only materials exempt from copyright protection are those published by the U.S. Government.

What are the procedures for placing photocopies of articles and book chapters on eReserves?

Photocopies will be scanned and made available 24/7 through Blackboard’s eReserves system. (The only photocopies that will be available in the library will be ones that could not be scanned due to poor photocopy quality.) eReserves may be viewed and printed for the personal use of instructors and students enrolled in each course.  Brief articles and book chapters are best for eReserves. Long documents increase download time and are more suitable for paper-only reserves.

To place copies of articles and book chapters on eReserves, please note the following important information, and then fill out the Course Reserves form and submit it electronically.

• eReserves files will be listed by title in Blackboard. It is important that you list the title exactly as it appears on your course syllabus.
   

• When completing the Course Reserves form, you may provide a link to the file or the file itself. If neither is available, you will need to provide a paper photocopy of the article (must be hand-carried or delivered via campus mail to Library). If none of the above is provided, the Library will attempt to locate the materials; however, additional time will be required.
   

• If you are providing photocopies to be scanned and posted, note that the following criteria must be met: 

  • Paper no larger than 8 ½" x 14"

  • No cut off or blurred text

  • No punched holes

  • No staples or loose photocopies
     

  • The following criteria will ensure the best file and print performance:

    • Clean ½ inch margin on all four sides

    • No black margins and little spine shadowing

    • No extraneous text
       

• Citation information is required on the first page of every article to be placed on eReserves, as follows:

  • Citation references for book chapters:

    • Author(s) and editor(s)

    • Complete title

    • Place of publication

    • Name of publisher

    • Date of publication

  • Citation references for journal articles:

    • Author

    • Complete article title

    • Complete name of journal

    • Volume number

    • Issue date

What are the procedures for placing books, CDs, DVDs, and videocassettes on course reserves?

• Fill out and print the Course Reserves form and bring it with the reserves items to the Circulation/Reserves desk in the Library. 
• Students may check out materials for 2 hours, 1 day or 3 days.  Select the time limit for your reserves and indicate this on the Course Reserves form.
  • A 2-hour reserve cannot be taken out of the library.
  • A 1-day reserve is due back the next day (weekends are not exceptions).
  • A 3-day reserve is due back on the third day.
  • A 2-week reserve is due back on the fourteenth day..
• Allow one week for items to be placed on reserves during the first three weeks of the semester. Allow three days for the remainder of the semester.

When will personal materials be returned?

• Personal books, CDs, DVDs and videocassettes will be mailed to faculty members at their campus boxes at the end of each semester's exam period.
• You may pick up your reserves materials at any time by asking a library staff member.
• All photocopies will be returned to the instructor after they are scanned. (The only photocopies that will be available in the library will be ones that could not be scanned due to poor photocopy quality.)

 How long will it take for photocopies to be placed on eReserves?

Allow one week for eReserves to be placed on Blackboard during the first three weeks of the semester.  Allow three days for the remainder of the semester.

What are the procedures for removing eReserves from Blackboard?

• Reserves staff will remove eReserves files from Blackboard at the end of the semester.

Whom should I call if I have a question about course reserves?

• Please contact Patrick Rudd at ext. 6574 with any course reserves questions.