IV-7

Mail Services

A.     General Information

The mail center is located in the Moseley Student Center. Office hours are from 8:30 a.m. to 5:00 p.m. Monday through Friday. Saturday hours are from 11:00 a.m. to 2:00 p.m. during the academic year. The mail center is closed on Saturdays during the summer.
   

B.     Faculty Mail Boxes

The faculty mailboxes are located in Alamance 116. Each faculty member is responsible for checking his/her box at least once a day. The mail is usually delivered by 10:30 a.m. each morning and 1:30 p.m. each afternoon. Faculty packages are placed in the overhead bins. Faculty members who receive their mail in an outlying department may want to check the mail delivery process with the department secretary to find out about delivery and pick-up schedules.
   

C.     Address Format

1.Letters

The format for addressing a letter to a recipient on campus or providing a return address should be as follows:


Faculty/Staff Name
XXXX Campus Box 
Elon, NC 27244-XXXX

Zip+4 will be 2020 for faculty who pick up mail in Alamance 116

Zip+4 will be 2010 for faculty who pick up mail in a department

This format will separate the universityís mail from the town's mail, which will make on-campus deliveries faster and more reliable. Faculty should not use office numbers or street addresses on any letters.

2.      UPS

A street address is required to mail an item UPS. Faculty should use the following address format when having mail sent UPS to Elonís campus:

Faculty/Staff Name
100 Campus Drive
Elon, NC 27244-2010
 

D.     Daily Mail Schedule

 

8:30 a.m.††† Pick up mail at town post office

10:30 a.m.††† Deliver to administrative and academic departments and to Alamance 116

10:00 a.m.Deliver student mail

1:30 p.m.††† Deliver to faculty mail room

1:30 p.m.††† Mail pick up

South campus - Alamance, Whitley, Long, Mooney,
Carlton, Powell, McEwen, Career Services

Main Street/North Campus - Athletics, Fine Arts,
Safety & Police, Technical Services, Belk Library,
Telecommunications and Information Systems,
Networking and Business Services

East Campus - Health Services, McMichael Science Building,
Holland House, Physical Plant, University Relations, Physical Therapy

 

2:30 p.m. †† Excalibur picks up letters for processing

3:30 p.m. †† Mail taken to post office

5:00 p.m.††† Mail center closes

 

E.      Memos and Large Mailings on Campus

 

Memos and any mailings larger than 50 pieces must meet the following criteria:
 

1.†† Memo must be on a full page tri-folded

2.†† Memo must be sorted into campus box order

3.†† Faculty box #'s 2000 to 2995

4.†† Student box #'s 3000 to 8685

5.†† Mail services must receive the memo at least seven days prior to the event in order to have enough time to distribute the memo
 

Mail services also retains the right to deliver memos and other large mailings in the afternoon to avoid slowing the delivery of the everyday mail.
 

F.      Mail Pick-Up Locations and Time

Drop boxes for outgoing mail are at the following locations:

Alamance building room 116†††††††††††††††††††††††††††††††††† 1:30 p.m. pick up

Mail center†††††††††††††††††††††††††††††††††††††††††††††††† 3:30 p.m. pick up

Departments (as noted on schedule D)††††††††††††††††††† 1:30 p.m. pick up

 

Employees who cannot meet the pick up schedule may take articles to be mailed to the mail center by 3:30 p.m. and they will be processed that same day. Any article received after 3:30 p.m. may be delayed until the next day.
 

G.     Outgoing Mail

 

All university mail is processed with the use of a postage meter. Any official university mail must be placed in a university envelope with the faculty member's name and campus box in the return address area. All official university mail must also have an account number for the mail charges attached to the mail piece. Senders should specify whether the outgoing letter is first-class, book rate, airmail or overnight delivery.
 
 

H.     Outgoing Packages

 

Mail services ships packages or large mail packets for any faculty/staff member. These packets or packages must have attached a mail account for billing purposes. All packets and packages must be wrapped and taped upon their arrival at the Mail center. For these items, UPS is the main carrier.
  

I.        Overnight Deliveries

 

Overnight packets are handled in the same manner as above. They must arrive at the mail center by 4:30 p.m. for overnight UPS delivery and by 2:30 p.m. for overnight Federal Express delivery. All overnight deliveries require a street address for delivery--post office boxes are not sufficient. Express mail can be used for overnight delivery to post office boxes.
 

J.       Bulk Mailings and Other Services

 

A minimum of 200 letters is required to constitute a bulk mailing. Letters must be arranged in zipcode order. Mail services offers a wide range of other services such as labeling, sorting, stamping, and inserting. Faculty should consult with mail services before they start mailing jobs so that they might save time and money and ensure prompt delivery.

 

K.    Personal Mailings

 

Mail services also can handle personal mailings such as letters, packets, or items to be sent UPS, or shipped overnight. Mail items may be taken to the mail center counter any time between 8:30 a.m. and 5:00 p.m. Payment is due at that time. Mass mailings for any organization other than Elon University have been discontinued.

(7/03)