II-2

Contracts and Salary

A.Contracts for Teaching Faculty

1.      Categories of Appointments

As set forth in policies established by the Board of Trustees, Elon University seeks to appoint and maintain a faculty that is approximately 80% tenured/tenure track. Tenure track and tenure should be maintained at approximately 80% departmentally and institutionally, with flexibility on both sides of 80%. The university offers the following types of appointments.

††††††††††† a.†† Tenure Track and Tenure Appointments

1.)    Tenure track appointments are for full-time teaching faculty in tenurable positions. Only full-time faculty with tenure track appointments are eligible for tenure.

2.)    Tenure track appointments include a probationary period of 4, 5, or 6 years. During the probationary period these appointments are of a fixed term length, normally one academic year with no guarantee of reemployment. Following the probationary period and the tenure review process, the president may recommend tenure appointments to the Board of Trustees. The authority to grant tenure rests solely with the Board of Trustees. Those individuals not awarded tenure may be given one additional year of employment.

††††††††††††††††† 3.)The doctorate, or highest degree in the discipline or field, will be a basic criterion for tenure. Exception to this standard may be made in unusual cases where work experiences and accomplishments in the discipline or field outweigh the terminal degree.

††††††††††††††††† 4.)Tenure appointments are for full-time teaching faculty who have been tenured.

   b. Continuing Track Appointment

1.)   Continuing track appointments are for full-time teaching faculty (24 semester hours/yr) and provide for fixed term periods of employment with no expectation of tenure. Continuing track appointments include a 4-year probationary period. During the probationary period, continuing track appointments are of a fixed term length, normally one academic year with no guarantee of reemployment.

2.)    In the fourth year, a teaching faculty member with a continuing appointment is reviewed by her or his chair, dean and senior departmental faculty. The review is based primarily on demonstrated teaching and service and, secondarily, on professional activities appropriate to an assistant professor. Final decision for transition out of probationary status in a continuing track appointment is made by the provost/vice president of academic affairs.

††††††††††††††††† 3.)Following a favorable probationary decision, a teaching faculty member with a continuing track appointment will receive a two-year annually renewable contract. Those individuals not offered a continuing contract may be given an additional year of employment.

††††††††††††††††† 4.)Faculty on continuing track appointments may stand for promotion. Upon favorable probation decision by the Board of Trustees, a teaching faculty member with a continuing track appointment will receive a three-year annually renewable contract and an annual $3,000 salary supplement.

††††††††††††††††† 5.)The doctorate, or highest degree in the discipline or field, will be a basic criterion for continuing track appointments. Exception to this standard may be made in unusual cases where work experiences and accomplishments in the discipline or field outweigh the terminal degree.

c. Lecture Track Appointment
1.)   Lecture track appointments are for full-time teaching faculty (26-28 semester hours/yr and provide for fixed term periods of employment with no expectation of tenure. Lecture track appointments include a 4-year probationary period. During the probationary period lecture track appointments are of a fixed term length, normally one academic year, with no guarantee of reemployment.

2.)    In the fourth year, a teaching faculty member with a lecture track appointment is reviewed by her or his chair, dean and senior departmental faculty. The review is based primarily on demonstrated teaching and service. Lecture track faculty are also expected to participate in professional activities that keep them abreast of their fields and enhance their teaching and service to the institution. Final decision for transition out of probationary status on the lecture track is made by the provost/vice president for academic affairs

††††††††††††††††† 3.) Faculty on lecture track appointments may stand for promotion from Lecturer to Senior Lecturer. Upon favorable promotion decision by the Board of Trustees, a teaching faculty member with a lecture track appointment will receive a three-year annually renewable contract, a raise equivalent to that of a promotion from Assistant to Associate Professor, and a one-time 4 semester hour course reduction. Those individuals not offered a continuing contract may be given an additional year of employment.
†††††††††4.)The master’s will be a basic criterion for lecture track appointments.

d. Visiting and Limited Term Appointment

1.)  Visiting and Limited Term appointments are for full-time teaching faculty (24 semester hours/yr) and provide for fixed term periods of employment, normally one academic year with no guarantee of reemployment, and can be renewed for a maximum of four years.

2.)    A teaching faculty on a visiting or limited term appointment is reviewed by her or his chair and dean yearly. The review is based on primary assignment, normally teaching and service.

††††††††††††††††† 3.) Faculty on visiting or limited term appointments may apply for lecture track, continuing track or tenure track appointments when they become available through the regular faculty recruitment process.

4.)   The master’s will be a basic criterion for visiting appointments.

e. Professional Track and Professional Status Appointments (Beginning 2003, no new Professional Track Appointments will be issued).

1.)   Professional track appointments are for full-time teaching faculty and provide for fixed term periods of employment with no expectation of tenure. Professional track appointments include a probationary period of 4, 5 or 6 years. During the probationary period these appointments are of a fixed term length, normally one academic year with no guarantee of reemployment.

2.)   Following the probationary period, and upon favorable decision by the president, a teaching faculty member with a professional track appointment will receive a professional status appointment, a two-year annually renewable contract and, during the next 5 years, a sabbatical. In lieu of the sabbatical during these 5 years, faculty may choose an annual salary supplement. Following these 5 years, whether the faculty member received the sabbatical or the annual supplement, he or she will thereafter receive an annual salary supplement. Those individuals not awarded professional status may be given an additional year of employment.

††††††††††††††††† 3.)The doctorate, or highest degree in the discipline or field, will be a basic criterion for professional status. Exception to this standard may be made in unusual cases where work experiences and accomplishments in the discipline or field outweigh the terminal degree.

††††††††††††††††† 4.)Professional status appointments are for full-time teaching faculty and provide for fixed term periods of employment with no expectation of tenure.

2.      Granting of Tenure

††††††††††† a. The university seeks to appoint and maintain a faculty that is approximately 80% tenure/tenure track. Tenure track and tenure should be maintained at approximately 80% departmentally and institutionally, with flexibility on both sides of 80%. These guidelines will enable the university to benefit from the stability of a core of tenured faculty and from the influx of new faculty. These guidelines will also provide flexibility to respond to enrollment and program changes that occur in the course of time. The administration is principally responsible for allocation of positions in accordance with the long-term direction of the institution and its obligation to manage resources so as to maintain the mission of the university. The faculty is principally responsible to provide information and evaluation regarding the individual's competence and relevance of training and skills to the present and short-term programmatic needs of the university.

††††††††††† b. Tenure track positions are allocated to departments or programs by the provost/vice president for academic affairs in consultation with the deans and department chairs. If a tenure track position is available, the provost/vice president for academic affairs, and the appropriate dean, following consultation with the department chair and considering the overall needs of the university, determine that the position either be offered to a current member of the faculty or be advertised externally. When a tenure track position is offered to and accepted by a current member of the faculty, standard tenure review procedures will be followed. If the current faculty member is on a professional appointment, he or she can receive two yearsí credit toward the probationary period of the tenure track process.

††††††††††† c. Subject to the financial resources of the university, academic tenure implies continuation of employment until retirement, provided that the faculty member continues to adhere to the standards of teaching and scholarship that are essential to the mission and goals of the university.

††††††††††† d. It is of importance to the university to have the quality of faculty performance high and clearly demonstrated before tenure is awarded. The process and criteria associated with tenure are as described in section II, 8, B, 6. For tenure, the burden of proof rests with the faculty member. It is the responsibility of the candidate to know the process and the requirements and to ensure that his/her personnel file is complete. Faculty members who are granted tenure will be notified in writing of the decision; those who are not granted tenure will be given notice of that decision.

 

††††† 3.†† Granting of Professional Status

††††††††††† a.†† Teaching faculty receive professional track appointments by choice or by the unavailability of a tenure track position within the department. Faculty in professional track appointments are remunerated, evaluated and attain rank on a similar timeline and through a similar evaluation process as faculty on tenure track appointments. After a probationary period and a review by the promotion, tenure and professional status committee and the provost/vice president for academic affairs, the president may award the faculty member a professional appointment. Teaching faculty having professional status appointments have demonstrated those characteristics valued by the institution and that are necessary to its continued success. Faculty having these appointments receive an annually renewable 2-year contract. Also, within the first five years of obtaining professional status, the faculty member may choose a one-time sabbatical or an annual salary supplement. After that five-year period, whichever choice is made, the faculty member shall receive an annual salary supplement.

††††††††††† b.†† Beginning in academic year 2000-01, professional faculty not selecting the sabbatical in the first five years, and all other professional status faculty, will have the alternative to select either an annual salary supplement or to have this supplement placed in a professional development account for use during the year.Professional development accounts can be carried over for one year only.The professional development account can be used for travel, books, software, hardware, etc.

††††††††††† c.†† For professional status, the burden of proof rests with the faculty member. The process and criteria associated with professional status are as described in section II, 8, B, 5. The candidate is responsible for knowing the process and the requirements and ensuring that his/her personnel file is complete. Faculty members who are granted professional status will be notified in writing of the decision; those who are not granted professional status will be given notice of that decision.

 

4.Review Process

††††††††††† a.Probationary Period

††††††††††††††††† 1.)The length of the probationary period for a tenure track or professional track appointment is determined by the provost/vice president for academic affairs at the time of the initial appointment, following consultation with the dean. The faculty member should be consulted in making this decision. The probationary period is normally 4, 5, or 6 years, depending on the faculty member's prior full-time college teaching experience.  

2.)    A faculty member with no full-time college teaching experience normally will have a 6-year probationary period. A faculty member with one year of full-time college teaching experience will have a 5- or 6-year probationary period. A faculty member with 2 or more years of full-time college teaching experience will have a 4-, 5-, or 6-year probationary period.

3.)    Tenure track faculty have a one-time only opportunity during their second year of appointment to request a change in their probationary period. Before contracts are offered in April of year two, faculty, in writing to the dean, may choose to change their pre-selected probationary period following the same guidelines as when initially appointed.

†† b.Probationary Period for Faculty on Continuing Track and Lecture Track

††††††††††††††††† 1.)The length of the probationary period for a faculty member on continuing track is 4 years. Faculty in continuing track are reviewed annually by their chair. In the fourth year, the faculty member is reviewed by his or her chair, dean, and senior departmental faculty. Following the probationary period, and upon favorable decision by the provost/vice president for academic affairs, a teaching faculty member with a continuing track appointment will receive a two-year annually renewable contract. Those individuals not offered a continuing contract may be given an additional year of employment.

2.)    The length of the probationary period for a faculty member on lecture track is 4 years. Faculty in a lecture track are reviewed annually by their chair. In the fourth year, the faculty member is reviewed by his or her chair, dean, and senior departmental faculty. Following the probationary period, and upon favorable decision by the provost/vice president for academic affairs, a teaching faculty member with a lecture track appointment will receive a two-year annually renewable contract. Those individuals not favorably reviewed may be given an additional year of employment.

††††††††††† c. Stop the Clock

In exceptional circumstances a faculty member on a tenure track or professional track appointment may request a one-year extension of the probationary period. The faculty member, following consultation with the department chair and dean, must submit this request to the provost/vice president for academic affairs, who makes the final determination.

†††††††††† d. Non-Renewal of Probationary Faculty

††††††††††††††††† 1.)Faculty on tenure track or professional track appointments and in their first year of full-time teaching at Elon will be notified by January of the current academic year if their contract will not be renewed for a second year.

††††††††††††††††† 2.)After completing the first year, faculty on tenure track or professional track appointments will be notified by April of the current academic year if their contract will not be renewed beyond the next academic year.

†††††††††† †e.Post-Probationary Reviews

All faculty will be reviewed comprehensively every five years following tenure and/or continuance decisions.

f. Applying for a tenure track opening from an existing position.

1.) When tenure track positions are announced by a department, qualified faculty members from continuing track, lecture track and visiting appointments may submit their name as applicants. If successful in securing the tenure track position, faculty should consult the chair and dean to determine the length of the probationary period prior to their tenure decision.

2.) For faculty on continuing track who accept a tenure track position, the annual cash supplement will terminate at the beginning of the tenure track contract period.
g.†† Moving from a Tenure Track Appointment to a Professional Track Appointment

A faculty member with a tenure track appointment may seek to change status to a professional track appointment. The process involves application by the current faculty member to the dean and the provost/vice president for academic affairs. The provost/vice president for academic affairs, after consultation with the appropriate dean and department chair, determines the contract that will be provided to the faculty member. If a faculty member changes from a tenure track contract to a professional track contract, the length of the probationary period does not change.

h.Moving from a Professional Status Appointment to a Tenure Track Appointment

On occasion, faculty members who have achieved the rank of professional status may have the opportunity to change to a tenure track position.The following policy outlines the decisionís impact on professional status benefits.

††††††††††††††††† 1.)Salary

If a professional status faculty member has selected the annual salary supplement of $2,000 per year (rather than selecting the option of a sabbatical during the first five years), the professional status cash supplement will terminate at the beginning of the tenure track contract period.

††††††††††††††††† 2.)Sabbatical

††††††††††††††††††††††† (a.)††† Completed

If a professional status faculty member has completed the sabbatical prior to beginning the tenure track contract, no further action will be taken.

 ††††††††††††††††††††††† (b.)††† Not Completed

If a professional status faculty member has not completed the sabbatical in the five-year period allotted, the faculty member will receive remuneration under the tenure track contract in the amount of $2,000 per year for each year he/she spent in the professional status rank.

 B.†† Salary for Full Time Teaching Faculty

Annual faculty salary increases are distributed according to an overall base increase, a merit increase, and adjustments.A merit increase is based on the criteria for evaluation as listed in Section II, 8, E of the Faculty Handbook.A letter describing their increase is included with each faculty memberís annual appointment letter.

 

C.Contracts for Appointment to Faculty Rank: Academic Support Staff and Administrative Staff

1.      At Elon University, persons holding administrative or academic support positions are appointed to faculty rank on the basis of three criteria:a) pertinent professional qualification, b) relationship to the educational mission of the university, and c) level of supervisory responsibility.Generally, those appointed to faculty rank should meet all three criteria.

a.†† Pertinent professional qualification.Individuals considered for faculty rank must hold professional degrees from accredited colleges or universities.These degrees are to be appropriate to a field of academic specialization or to a position of program leadership.Normally, these degrees should be at the masterís degree level or above.

b.†† Relationship to the educational mission of the university.Candidates for faculty rank must occupy positions that are central to the broader educational goals of the university as reflected in the institutional mission statement.This connection should be made clear as grounds for the appointment.

c.     Level of responsibility.Normally, those appointed to faculty rank should have clear supervisory status, understood as educational leadership of other faculty or academic support staff.In general, faculty status is appropriate only for those who hold key positions of academic program leadership or coordination.

††††† 2.†† Letters of agreement for administrative staff and academic support staff with faculty rank are mailed on or before April 15 to be returned no later than April 30.Letters not accepted within this period and other letters not signed and returned by April 30 are void and the position is considered vacant.

(7/03)