From the Elon College Faculty Handbook


ARTICLE VI

Academic Council

Section 1. Membership. The Academic Council shall consist of eleven members elected for terms of three years, the president, without vote, and/or the provost/vice president for academic affairs, without a vote.  On occasions when the Council so requests, the president and the provost/vice president for academic affairs shall not not meet with the Council. Such requests may be made as a matter of course, and need not signify any exigency.  In addition, the president and the provost/vice president for academic affairs will not meet with the Council when it is serving as a nominating committee or as a hearing committee.  Elections to the Academic Council occur on a three-year cycle.  In the first year of the cycle one member shall be elected from each of the following divisions:  (1) fine arts and humanities; (2) mathematics and natural sciences; and (3) social sciences.  In the second year of the three-year cycle, one member shall be elected from each of the following:  (1) School of Education; (2) Martha and Spencer Love School of Business; (3) School of Communications; and (4) a member of the academic support staff with faculty rank.  In the final year of the three-year cycle,  four at-large members shall be elected by the faculty.

(a)  Eligibility to Serve. To serve as a voting member of the Academic Council, a faculty member must be a voting member under the terms of these bylaws, must have two years of service on the faculty, and must hold the rank of assistant professor or above. No more than two members of the faculty whose principal duties are administrative may serve on the council at any one time.

(b)  Eligibility to Vote for Members. All faculty members who have voting privileges under the terms of these bylaws shall be eligible to vote for members of the Academic Council.

(c) Election:  At the March meeting of the faculty, election of members will follow a prescribed cycle.

Year One:  Fine Arts and Humanities; Mathematics and Natural Sciences; and Social
          Sciences
Year Two:  School of Education; Martha and Spencer Love  School of  Business; School of 
          Communications; a member of the academic support staff with faculty rank.
Year Three:  four (4)  at-large members.
In years one and two, divisions and schools shall meet individually and elect a representative.  Present  council representatives from each division will coordinate these sessions.  In year three, at-large members will be elected by full voting faculty after nominations are made from the floor.  All voting will be by secret ballot.  Members of the Academic Council shall take office during the last Council meeting of the academic year and shall serve until their successors are duly installed.

(d)  Vacancies. In the event of a elective vacancy on the Council, an election shall be held at the next regular meeting of the faculty to fill the unexpired term. The manner of election shall be the same as that by which the vacating member was elected.

(e)   Right of Recall. The faculty reserves the right of recall of any member of  the Council. A two-thirds vote of the faculty shall be required.

(f)  Re-election or Reappointment. No member of the Council shall serve for more than two consecutive terms.


Section 2. Officers of the Council. The members shall elect annually a chair and a secretary, who, in the absence of the chair, shall serve in his/her place.
 

Section 3. Powers and Responsibilities of the Council.

(a)  The Academic Council shall act as coordinating committee of the faculty and shall deliberate on any matter within the province of the faculty for the purpose of formulating general policy for approval or disapproval of the faculty. Those matters which are the responsibility of standing committees shall be referred to the appropriate committee.

(b)  The Council shall work with the president in planning the agenda for meetings of the faculty in order to provide for timely and appropriate discussion of  faculty business and to provide adequate information about matters of  concern to the faculty.

(c)   In its role as coordinating committee of the faculty, the Academic Council shall communicate regularly with members of standing committees.  Faculty representatives of standing committees who have concerns about issues of shared governance in areas relevant to their committee should report those concerns to the Academic Council.  The Council shall consider these concerns and, where it deems appropriate, formally address them in regular Council meetings.  On matters deemed to be of general concern, the Council may report directly to the faculty, or request that standing committees do so.  In addition, the Academic Council shall collect formal reports on a yearly basis from the chairs of all standing committees.

(d)   The Council shall act in an advisory capacity to the president. It shall advise the president on the setting of priorities and the planning of long-range goals for the university. The Council shall avail itself of pertinent information that is required to carry out these advisory duties effectively.

(e)    The Council shall supply the faculty yearly with information relevant to its participation in the formulation of the goals and priorities of the university  and shall supply the faculty yearly with information relevant to these priorities and goals.

(f)    The Council shall serve as a nominating committee for elective members of standing committees of the faculty, submitting to the faculty at least one week in advance of the faculty meeting one name for each place to be filled. The Council shall secure consent of persons being nominated.

(g)   The Council shall develop and maintain a Statement of Professional Standards and publish it upon adoption by the faculty.  Council shall submit proposed amendments to this statement to the faculty.  Approval shall require an affirmative vote of the majority of the voting members present at a regular meeting of the faculty subsequent to the one in which the proposal was presented.

(h)    Elected members of the Council shall serve as a hearing committee, when a hearing is to be held, in cases involving the dismissal or suspension of a faculty member or charges of unprofessional conduct against a faculty member.
 

Section 4. Meetings and Procedures of Council. The council shall determine its place of meeting and its procedures. Meetings of the council shall be held no less than once a month during the academic year and at such other times as it shall deem necessary.

Section 5. Reports.  The chair of the council shall make reports on the deliberations and recommendations of the council at all regular meetings of the faculty and shall make such other reports as may be required by the faculty.
 
 

ARTICLE IX

Quorum

Section 1. Meetings of the Faculty. At regular or special meetings of the faculty, two-thirds of the voting members shall constitute a quorum.

Section 2. Meetings of the Academic Council. At meetings of the Academic Council, two-thirds of the voting members shall constitute a quorum.

Section 3. Meetings of the Standing Committees. At meetings of the standing committees, a majority of the voting members shall constitute a quorum.
 

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