Academic Council Minutes

February 15, 2002



Present: Lisa Carloye, Jeff Clark, Gerry Francis, Don Grady, Pam Kiser, Todd Lee, Yoram Lubling, Buck McGregor, Becky Olive-Taylor, Tim Peeples, Jean Schwind (chair)


Guest: George Troxler,



I.                    The meeting of elected members was convened at 2:30. The meeting of all members was convened at 2:55.


II.                 The minutes of the December 14, 2001, meeting were approved


III.               New Business


A.  George Troxler presented an abbreviated itinerary for the SACS and NCAA consultant teams and provided Council with a list of the consultants’ names and areas of evaluation.  It is anticipated that this year the focus will be on Elon’s planning, evaluation, and assessment of programs. NCAA and SACS are working independently but will overlap in reporting about athletics for the SACS report.  Faculty have been asked to be flexible to facilitate the scheduling of on-the-spot meetings while the consultants are here.  Dr. Troxler reiterated what he emphasized at the February faculty meeting: that we can best prepare by being familiar with departmental long-range planning documents and being able to discuss departmental planning, evaluation, and assessment.  Other questions regarding personal experiences at Elon are likely, as consultants are interested in getting the “flavor” of campus.


B.  Lisa Carloye presented the proposed slate of Council nominees for PTP and shared the names those faculty who have agreed to be nominated for openings on Academic Council.  Council members whose terms are expiring will coordinate the divisional meetings to elect their replacements. These elections will be held directly after the March faculty meeting.


Jean Schwind brought to Council’s attention two inaccuracies in the bylaws regarding standing committees.  First, the Faculty Handbook states that elections for all standing committees shall occur at the May faculty meeting.  Elections to PTP traditionally have been held at the April meeting to ensure that this important committee is filled first.  Second, the description of teaching faculty membership of the General Studies Council needs updating to reflect academic restructuring and the 3-year cycle of elections.  Council approved the suggested by-law revisions and will present them to the faculty for discussion at the March faculty meeting. Faculty will vote on these proposed changes in April.


C. A faculty member expressed concern regarding the summer school bulletin board in the Alamance Rotunda. It seems to imply that the “relaxed atmosphere” of summer school provides an easy way to “improve your GPA.”  Council agreed that the description unintentionally suggests that summer classes lack rigor.  Becky Olive-Taylor volunteered to follow up and request that the advertisement be revised.


D. A faculty member requested in a memo to Council that we clarify how “part-time instructor” is defined in the Fall Report.  Rob Springer (via email) and Gerry Francis explained that “part time” designates any faculty teaching less than full-time and not on an annual contract.   Anyone teaching a full load on an annual contract is not included in the part-time statistics; they are considered to be full-time.  Limited-term contracts are also counted as full-time.


IV.              Follow-Up Business


  1. Becky Olive-Taylor reported on the progress of the Student Evaluation Instrument Committee in developing an academic advising evaluation instrument. The committee presented a draft of their proposed evaluation instrument to Council, and several Council members suggested minor revisions. The draft of this instrument will be distributed to all academic advisors, and feedback will be solicited. Discussion of how data collected about academic advising would be used followed.  The committee is recommending that department chairs receive summative data rather than individual scores for each faculty member.  Questions about how the survey will work with on-line registration and how advisors whose students do not come to them for advising will be evaluated by those students were also raised.


  1. Tim Peeples reported on the work of the Ad Hoc Committee on Professional Status.  He called for and received approval of the minutes of the January 11th and January 22nd special sessions of Academic Council.  He then led a discussion of the “Guiding Institutional Principles” for developing and evaluating models of new faculty track systems. A question was raised about the criteria used to select peer institutions (referred to in principle #2).  Council agreed that the committee should publish these principles for faculty review and comments.


IV.  The meeting adjourned at 5:00.


Respectfully submitted,


Lisa Carloye