Academic Council Meeting Minutes
September 17, 1999

Meeting convened at 2:35 p.m.

Members Present: Professors B. Anderson, L. Basirico, B. Hamm, T. Green, L. Helvey, M. Kingston, T. Lee, B. McGregor, F. Rubeck, D. Thurlow, and Provost G. Francis. Also Present: President L. Lambert, Professor B. Blake, and Campus Shop Manager J. Childress.

August 27, 1999 minutes were approved with an amendment to indicate attendance of T. Green.

Campus Shop Book Ordering Policy
Ms. Childress explained the Campus Shop policy for ordering text books. She indicated that order quantity is based on several factors including: professors' estimated enrollment, course registration numbers, and history of past course enrollment. Further, Ms. Childress indicated that, although there was concern about restocking fees, the campus shop is aware of internet competition and the need to have sufficient supplies to serve students needs.

Considerable discussion ensued and various council members made suggestions which Ms. Childress agreed to give serious consideration. Suggestions included: the need to order more texts for courses that may have other markets (i.e., Spanish texts that may be purchased by others not in the designated courses); the difficulty for faculty to provide estimated enrollment for some courses; and a request that Campus Shop provide faculty with additional information such as past enrollment history.

Ms. Childress requested that faculty place Spring Term book orders as soon as possible so that the Campus Shop may attempt to have texts in stock prior to any possible Y2K problems at the end of the year.

Health Care Subcommittee Report/Request
Dr. Blake requested that council consider working toward making the Academic Council Health Care Subcommittee a standing committee and indicated that this would allow continuity of purpose and procedure for the committee. The committee is currently working on issues concerning post-retirement health care options. The issues include: length that a retiree may stay on the college plan (current length is 2 years) and the possibility of the college having a fulltime wellness director. Dr. Francis noted that Ms. Jo Boone is currently serving as wellness director on a 1/5 (or 20%)
time basis.

Dr. Lambert suggests that formation of a standing committee on health care may be problematic in that it would be desirable to have both faculty and staff on such a committee and that a standing committee of the faculty would by definition exclude staff. President Lambert suggested the possibility of a free standing committee on health care that that would report to the President. In this arrangement, staff would not be excluded, and council could nominate faculty representatives. Dr. Lambert indicated that he would talk with Mr. Whittington concerning these issues and will provide council with his thoughts on this matter at the October meeting.

Faculty Evaluation Subcommittee Report
Dr. Basirico reported on the development of a new instrument for student evaluation of faculty teaching. He reported that the instrument has been developed and well received by faculty participating in a recent pilot study. The subcommittee asked that the new instrument be adopted. The instrument will be taken to the full faculty for discussion, suggestions, and possible editing. This instrument may be viewed at

It is planned that the new instrument would be a major item of discussion for the next faculty meeting.

Affirmative Action/Diversity Policy Discussion
Dr. Francis reported that he had found in discussion with concerned groups of faculty that there was a clear agreement that the college needed to increase the diversity of its faculty and that there was an expressed need for guidelines to be set up concerning how to accomplish increased diversity. Dr. Francis suggested that the guidelines could include seeking a larger, more diverse pool of potential candidates, and keeping in mind a goal of increased diversity in areas such as cultural background throughout the search. It was agreed that there is a need for increased diversity and suggested that clear written guidelines would be desirable.

The question was raised regarding a general institutional statement of the college on diversity. Council asked Drs. Lambert and Francis to further consider this issue and to bring to the next council meeting a proposed way to add clarity to current college procedures in light of our institutional goal of increased diversity and to provide council with a general statement that ties these issues together.

Preparation for Academic Council Budget Priorities
Dr. McGregor reported that he is preparing to gather information from faculty concerning budget issues. Council will likely bring budget priorities to the faculty in November.

Faculty Meeting Location
It was reported that future faculty meetings will be held in Moseley at 2:45 with a seating arrangement change so that seats will face north.

Discussion of UCLA Survey of Faculty
It was pointed out that survey results showed women faculty members in general at Elon College reported lower job security and more stress over promotion review as compared to other institutions.

Academic Council requested the Office of the VPAA provide faculty with a summary of the survey findings and that the college continue to administer and track the survey in a continuous manner.

Other Business
Dr. Lambert reported that the recent 1 million dollar gift from Isabella Cannon would go toward building the Elon College endowment and that the endowment would yield $50,000 yearly for academic programs beginning September 1, 2000.

Meeting adjourned at approximately 5:20 p.m.

Respectfully submitted,
Tom Green

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