Appendix A

Summary of Committee views:

1.     Department chairs should maintain their status as faculty members; they should not
        become administrators.

2.     The college needs to provide significant training for both incoming and ongoing
        department chairs.

Selecting the Department Chair

We suggest standard four year terms, with the possibility of two year continuation terms. The length of service for any one chair should be determined by the AVP, appropriate dean, the chair, and the department.

All department chairs should be at the Associate Professor level or higher. We would prefer that chairs be either Professionalized or Tenured.

Selection Process*:
Deans and chairs should have ongoing conversations, so that, unless the chair is being removed, both should know well in advance when the search for a new chair will begin. The search for a new chair should begin in as quickly as possible, so that the new chair will have time to adjust to the new position.

1. The dean and chair should begin discussing potential candidates and criteria
    for the new chair at the beginning of the school year.

2. Candidates who wish to be considered for the job should submit their name
     to the chair and discuss the position with the chair.

                    3. The chair and the dean discuss and revise the candidate list.

                    4. The dean and chair meet individually with each candidate on the list.

                    5. The chair and dean meet, together, with department members. These
                        meetings may be individually or in small groups.

                    6. The dean and chair again meet to discuss the candidate list.

                    7. The dean recommends a candidate to the AVP.

    *This process would be modified in the case of the removal of the department chair.

Duties of Department Chairs

Department Chairs represent the department at a variety of college wide activities:

        • building use discussions;
        • equipment decisions;
        • Curriculum Committee;
        • Divisional Department Chair meetings;
        • campus sponsored contests, conferences, and workshops;
        • Ad Hoc committees;
        • act as liaison with professional organizations appropriate for the department;
        • Admission events;
        • registration;
        • award ceremonies;
        • Koury Center Advisory Board.

Department Chairs coordinate a number of administrative needs within the department: Scheduling; Budget; Personnel Searches; Evaluation; Faculty Support; and Curriculum Development.


        •     propose teaching assignments which account for varying teaching loads, directives
               from the AVP and dean, limited classroom space, registration needs of students,
               individual faculty needs.
        •     scheduling classroom space.
        •     handling course conflicts between departments.
        •     balance the departmental general studies offerings with general studies offering
               across the campus.
        •     propose and revise schedule according to proposed timeline.


        •     propose, revise, and administer the budget.
        •     keep inventory of departmental materials.
        •     order appropriate equipment and supplies.
        •     keep faculty informed of the state of the budget

Personnel Searches

Full time, permanent hires
        •     assemble search committee and chair
        •     serve on all search committees
        •     initiate requests for positions
        •     actively present search committee’s choice to the dean
        •     handle reference calls
        •     oversee the search for a new chair

Adjunct hires
        •     continually communicate with and recruit possible adjunct faculty
        •     interview potential adjunct faculty
        •     conduct the hiring process
        •     handle student complaints regarding adjunct faculty
        •     write letters of recommendation, as needed, for adjunct faculty

        •     conduct annual review of faculty
        •     mentor both senior and junior faculty
        •     deal with the negative effects of negative evaluations
        •     read all Unit Is
        •     complete Unit IIIs
        •     write letters of recommendation for faculty

Faculty Support
        •     encourage R&D proposals, and write letters supporting these
        •     assign advisors
        •     foster faculty initiative
        •     assure that faculty have what they need to work effectively and well
        •     spend time with faculty
        •     promptly sign travel forms, reimbursements, etc.

New Faculty Support
        •     act as a mentor to new faculty
        •     consult with new faculty, helping them adjust to their new position

Curriculum Development
        •     revise catalog to reflect current curriculum
        •     establish a predictable basis for offering course that rotate
        •     shepherd new courses and revisit old ones
        •     inspire faculty to develop new courses and improve curriculum
        •     maintain contact with appropriate departments about curriculum changes
              and revisions

        •     meet regularly with Dean
        •     be available on a daily basis in the office
        •     handle day-to-day “emergencies”
        •     sign drop and add forms, change of grade forms, etc.
        •     evaluate transcripts of new and transferring students
        •     coordinate departmental scholarships
        •     formulating and overseeing departmental initiatives
        •     schedule and conduct departmental meetings
        •     appoint departmental committees
        •     complete departmental annual report
        •     compile graduate school information and communicate to majors
        •     coordinate Assessment Day activities

Return to Chairs Report.