Members present: Larry Basirico, Joyce Davis, Don Grady, Tom Green (chair), Bob Guffey, Mike Kingston, Leo Lambert, Becky Olive-Taylor, Fred Rubeck, Jean Schwind
I. Call to order: The meeting was convened at 3:00. Minutes of the September 25, 2000 meeting were approved.
II. Follow-up business
A. Faculty Research and Development Committee: Council has conveyed to Jon Berry (FR & D chair)
our decision regarding his request for increasing (or decreasing) FR & D membership to an odd number
to eliminate the possibility of tie votes. Council will leave membership as it is for the time being, since
it fairly represents the faculty and an even number of members is not unusual for standing committees.
Council also noted that tie votes on FR & D proposals are quite rare, and in the unlikely event of a
stalemate, a tie vote means that a motion (or proposal) is not approved. If problems arise with the
current committee membership, we will reconsider this matter.
B. Academic Technology and Computing Committee: Council has notified Karl Sienerth of our
recommendation that ATACC continue to investigate protocols for evaluating and monitoring the Elon
Vision for Technology and ways of implementing these protocols. A suggestion was made of one
possible model for this evaluation/monitoring of the Technology Vision. Council further advised that
Chris Fulkerson should be involved in this process. Sienerth responded that ATACC is looking into
the possibility of designing an evaluative instrument for the Elon Vision for Technology and that Fulkerson
is a full, voting member of ATACC.
C. U.S. News and World Reports: At the request of Council, Robert Springer is working to answer our
questions about the reasons for Elon’s relatively low ranking on its commitment to faculty resources in
U.S. News and World Reports. Springer will report to Council in November.
D. Intranet Use: According to administration, faculty may decline to post syllabi on the intranet by informing
their department chair and dean. There seems to be some lack of clarity with respect to whether or not
non-posted syllabi will be stored electronically or not. Council recommends that this policy be clearly
explained to the faculty by Academic Affairs. In response to concerns about the validity of using
electronically posted syllabi in pre-registration advising that were expressed at the last Council meeting,
Becky Olive-Taylor noted that Academic Advising does not typically use course syllabi in advising students
about course selection.
III. Subcommittee Reports
A. Student Evaluation Instrument Committee: Larry Basirico reported that this committee is now workingIV. Bylaw Changes
on the process of administering the new evaluation instrument. The goal is to standardize this process
as much as possible to ensure the reliability and validity of the data. The plan currently being drafted
will include a specific set of instructions for faculty to read to their classes before distributing the
evaluation forms and set uniform dates during the semester and time within the class session in which
evaluation should be conducted. This committee hopes to present a complete process for administering
the student evaluation instrument for Council approval in November.
B. Academic Climate and Diversity Committee: Larry Basirico noted that to proceed in an informed and
efficient fashion, this committee must first agree on a working definition of “academic climate.” To this
end, the committee will host November’s Numen/Lumen session, “Academic Climate: Rethinking the
Roles of Students, Faculty, Administrators, and Staff.” Council members asked how “academic climate”
is related to “academic ethos.” Are these two names for the same thing or different animals? If the
former, consistency in terminology will avoid confusion.
C. Salary, Benefits, and Development Committee: Don Grady reported that the annual survey concerning
budget priorities was sent to faculty and staff via email on October 17. Deadline for responses is
November 6, so that survey results can be discussed at the November 17 Council meeting. Two new
categories were added to this year’s list of budget issues: reduction of teaching load and tuition exchange.
D. Fall Report Committee: To reflect the spirit of the Shared Governance Report, Tom Green has
requested additional information for this year’s Fall Report. The goal is to present information to and
about all faculty (teaching faculty, academic administrators with faculty rank, and academic support staff
with faculty rank).
E. Ad Hoc Committee on Professional Standards Statement: Don Grady informed Council that committee
chair Pam Kiser will present a draft of this statement about interpersonal relationships between faculty
and students at the November Council meeting. He noted that three questions emerged during committee
deliberations: 1) What is the scope of this statement? Are we establishing a standard governing teaching
faculty/student relationships, or a broader statement about relationships between supervisors and those
they supervise?; 2) Are we assuming that faculty are always responsible for inappropriate relationships
with students?; 3) Are there consequences that should be spelled out for students who falsely charge
faculty with engaging in an inappropriate relationship? Council will address these and other questions
in November when the draft professional standards statement is reviewed.
F. Ad Hoc Committee to Define Professional Development Including Scholarship: Chair Mike Kingston
reported that committee membership represents all the major divisions of the college and includes faculty
in early, middle, and late stages of their careers. In addition to Council members serving on this
committee (Kingston, Bob Guffey, Becky Olive-Taylor, and Fred Rubeck), Barry Beedle, Maurice
Levesque, Angela Lewellyn Jones, Nancy Midgette, and Tom Nelson have also agreed to serve. The
committee will lead the February Numen/Lumen, host focus groups on specific issues related to defining
scholarship and professional development, and produce a final report defining Elon’s “teacher/scholar”
ideal and recommending ways of improving faculty development. This report will be discussed in a
spring term faculty meeting.
A. Article XI. Department Chair: Tom Green explained that the proposed revision to section 1 is
intended to reflect the dean’s role in the process of appointing departmental chairs. The change in term
length will give departments continuity of leadership and give re-appointed chairs flexibility in the length of
subsequent term(s). With one minor change, the recommended revision of Article XI was approved by
Council. This proposed change will be brought to the November faculty meeting: “Section 1. Appointment.
A chair of a department shall be appointed by the provost/vice president for academic affairs after
conferring with the appropriate dean. The dean, after consultation with members of the department, shall
first formulate a recommendation to the provost. A department chair shall be appointed for a term of four
years. The chair may be re-appointed for successive 2- to 4-year terms.”
B. Section 20. Student Life Committee: In response to Council’s request that the Student Life Committee
examine the diversity of its membership, the SLC requests a revision to Section 20 of the Faculty Bylaws.
Two unrelated additional Bylaw changes are also requested.
1) Membership (a.2.)—Delete current second sentence (“These students must represent at least the
following student classifications: black students, residence hall students, fraternity/sorority students,
and commuting students.”) and substitute: “Student membership should reflect the variety of
experiences and perspectives found in the student body.”
2) Membership (a.5.)—Change “Director of Leadership” to “Director of Leadership and
3) Duties (b.4.)—Change “constitutions” to “bylaws” in the sentence, “To recommend to the
vice president for student life/dean of students the bylaws of all new student organizations.”
Council approved these revisions and will bring them to the November faculty meeting.
SLC has also requested an addition to the Faculty Handbook description of the Student LifeV. Other Business
Committee (II-12. Section 15). They request that this be added as section b.7 of “Policies and
Procedures”: “7) The newly elected faculty members and newly elected SGA president will meet
with the returning members of the committee in the spring to discuss appointment of new student
members and to elect a faculty chair.” Council approved this revision.
A. Faculty Athletics Committee: As chair of the Faculty Athletics Committee, Jim DrummondVI. Adjournment: The meeting ended at 5:30.
addressed two concerns to Council. First, he questioned the statement in the minutes of Council’s
August 25, 2000 meeting about “whether academic priorities are being successfully considered
within the athletic priorities statement.” Council acknowledged that academics should be the
foremost priority of all Elon students, and indicated that we didn’t intend to single out athletics.
Next, he asked why the ballot distributed in the September faculty meeting identified the Director
of Athletics as a member “without vote” of the Faculty Athletics Committee. He noted that the
Faculty Handbook at that time specified that the Director of Athletics has “ex officio” status. Council
noted that there was a clerical error in the faculty bylaws at that point. The bylaws have been
corrected to indicate “without vote” as was approved in the May faculty meeting.
B. Resignation of Laura Roselle Helvey: Tom Green informed Council that Laura Helvey resigned
from Council effective October 10, 2000. Council regrets this loss to their membership and thanks
Laura for her spirited leadership. An at-large member to replace Laura will be elected at the
November faculty meeting. Todd Lee will coordinate this midterm election.
C. Transition to Elon University: President Lambert presented the draft of a memo to faculty, staff,
and students about forming two task forces to work on important aspects of the transition to
university designation. The first task force, to be chaired by Dean Nancy Midgette, will consider the
issue of naming the College of Arts and Sciences “Elon College.” The second task force will investigate
how we can “enhance our character as an intimate and collegial campus and reinforce our central
commitment to undergraduate teaching.” Both of these committees will report to council, and their
membership will include faculty, staff, students and trustees. Council supports this initiative, and
Council members will encourage colleagues to volunteer to serve on these committees.
D. Evaluation of Advising Instrument: Tom Green informed Council that students will be asked to
complete an “Elon College Evaluation of Advising” form as they stand in line to register for Winter
and Spring terms. Council acknowledged it is important to collect data on the quality of academic
advising because this is an important component of Unit I and Unit III faculty evaluations. However,
concern was expressed over the lack of reliability and validity in the development of the instrument.
After considerable discussion, Dr. Green moved that: 1) Council examine ways to assess academic
advising and determine whether an evaluation instrument is needed; 2) Council coordinate the
development of an advising instrument if it is determined that such an instrument is needed;
3) Council recommend to the Provost/Vice President for Academic Affairs that for the time being,
the “Elon College Student Evaluation of Advising” should not be used for evaluating individual
faculty or departments. The motion was seconded and unanimously approved. Additionally,
Council suggested that if an evaluation must be taken to satisfy SACS that a form without
personal identity information might be an appropriate alternative.
E. Distance Learning: Tom Green reported that a subcommittee of the Curriculum Committee
is examining distance learning initiatives. He will encourage them to report preliminary findings
to Council as soon as possible.
Minutes submitted by Jean Schwind
October 25, 2000
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